|Purpose of data collection||Example of data (not intended as an exhaustive list)||Roles in relation to GDPR|
|Core data collected for both delivery AND evaluation||Pupil data:|
· Pupil’s name
· Pupil’s age or date of birth
· Pupil’s year group
· Pupil’s eligibility for Pupil Premium
· Tutor’s name
· Tutor’s highest qualification
· Tutors’ email address
· Pupil’s attendance record
· Tutor:pupil ratio
· Type of delivery (face-to-face vs. online)
|· Tuition Partner: Joint data controller|
· EEF: Joint data controller
· Evaluators: Joint data controller
|Additional data collected solely for delivery||· Recordings of each tutoring session|
· Records of communications between pupils and providers
|· Tuition Partner: Sole data controller|
· EEF: No role
· Evaluator: No role
|Additional data collected solely for evaluation – this will be collected through the National Pupil Database||Pupil’s ethnicity|
· Pupil’s gender
· Pupil’s eligibility for Free School Meals
· Whether in care (yes/no)
|· Tuition Partner: No role|
· EEF: Joint data controller
· Evaluator: Joint data controller
Tuition Partners funding round FAQ
Tuition Partners funding round FAQ
Answers to common questions about NTP Tuition Partners funding round
Q: What happens if I don’t meet the number of students/schools set out in the application?
In this instance we would have a discussion with Tuition Partners and come to a reasonable conclusion about whether any payments would need to be adjusted. This would be done by the EEF in conversation with the Tuition Partners and on a case-by-case basis. Please note, Tuition Partners will not be able to claim for more than is agreed in the grant agreement.
Please be reassured that we will be working with Tuition Partners in a collaborative and supporting manner and would not seek to unfairly penalise approved Tuition Partners.
Q: We don’t have all of the necessary documents/policies in the due diligence sections of the application – does this matter?
We are not expecting everyone to have every single thing on this section of the application, but we are collecting all the information so we can assess whether your practices as a whole are adequate for what is needed on this grant. If there is any documentation you are struggling to get ready before this date, please indicate this on the application.
We will be conducting due diligence checks on successful Tuition Partners after our initial marking on quality criteria, value-for-money, and reach (only on applicants that pass the first stages) and so, if necessary, we can ask for additional information then. Please be aware that this might delay your approval as a Tuition Partner whilst we collect any additional information and conduct checks.
Q: Who is the information on the application going to be shared with?
Please be assured that submitted application information will only be available to NTP Tuition Partner organisations as necessary, and selected third parties who will carry out aspects of the due diligence confidentially and securely.
Please see our privacy notice for more information.
Q: Why do you need to have this amount of detail of our finances?
The overall purpose of collecting financial information from applicants is because we need applicants to demonstrate that they are financially sound, as EEF have a responsibility to protect public funds. We therefore are committed to conducting thorough financial due diligence on all Tuition Partners prior to approval.
Q: How long is the programme running for and will there be future funding announced?
The £76 million allocated to the Tuition Partners pillar of the NTP is only for the 2020 – 21 academic year and, so far, there isn’t funding confirmed beyond this. Therefore, unfortunately we are unable to advise on funding for the future of the NTP at this stage.
Q: Can Tuition Partners submit multiple bids? One individually and one in a consortium?
Tuition Partners should consider their delivery capacity and constraints when preparing proposals for the funding round. An organisation can only be the lead partner on a single bid, and we would like to see NTP Tuition Partners funding spread across a number of organisations.
As a result, for organisations who can reach the 500 pupil limit without forming a consortium we would encourage them to submit proposals on their own and to consider focusing on the model of tutoring which they have most experience of delivering.
The exception to this are universities, who may have a number of different research schools or departments, in these cases universities can submit more than one bid, although we would expect the bids to involve distinct groups of staff.
Q: Are virtual tutoring programmes that use computer programmes to provide automated tutoring eligible for funding?
The National Tutoring Programme is looking to fund organisations that provide tutoring from people, rather than computer programmes, as this is where the evidence is the strongest. Tutoring can however be delivered online or face-to-face.
Q: Are NTP able to release any draft terms and conditions that will be on the grant agreement?
We expect draft terms and conditions to be available by mid-October for shortlisted applicants. Successful tuition partners will be able to see these in full before signing the grant agreement at the end of October.
Q: Do you have any guidance on pricing?
We will be assessing applications based on value for money after establishing quality through our quality criteria, assessing the comparative value for money for proposals that offer a similar quality of tutoring. Applications should be made using costs for your normal model and price accordingly.
Q: Are the costs of recruiting staff included in set up and participation costs?
You should include the cost of recruiting any staff in the set-up and participation section – in addition any additional central staff required to manage an increased workforce and scale of delivery should be fully costed in that section, including salary.
However, the ongoing staff cost for any staff members directly delivering tutoring (and after the initial costs of recruitment have been covered) should be included in the session delivery costs.
Q: Can smaller organisations be involved in NTP Tuition Partners?
We are asking for organisations to put in bids that reach at least 500 pupils over the year of delivery. The NTP has ambitions to reach a large number of pupils in England, and that is why we have a minimum delivery cap, however there are no requirements for the size of the organisation itself.
Small organisations may choose to partner with each other to put in a bid as a consortium to reach the required number of pupils.
Q: Can we apply for large group tutoring under NTP Tuition Partners?
In order to reach as many disadvantaged pupils as possible with the available funding, we are interested in funding a high proportion of tutoring in small groups, with the main model being one tutor to three pupils. Small group models are likely to represent better value for money, whilst the evidence suggests that groups of this size still maintain high impacts. We would therefore suggest that organisations consider how to deliver tutoring in groups of this size. Based on currently available evidence, we do not expect to be funding large group tutoring.
However, if an organisation has an established model of delivering larger group sizes while maintaining impact, they could propose this. For the budget section organisations should work out their per pupil cost and state their costs in the section for groups of three, but explain in the free text section that this is for delivery to a larger group.
We are open to funding some 1:1 and 1:2 models, most likely for pupils with SEND and pupils attending Alternative Provision, as well as other pupils who may have specific needs. We will however consider 1:1 proposals where 1:3 is not possible for the organisation to deliver due to their existing model of delivery. Such proposals would need to demonstrate strong value for money.
Q: How will the funding be awarded?
The grant agreement will be drawn up based on an agreed reach between Tuition Partners and EEF in terms of number of pupils; however, payment will be revised based on actual delivery numbers. We will expect to pay some of the grant upfront, including any set up costs associated with delivering NTP, but the session subsidies will be paid in arrears and as sessions are delivered. Tuition Partners will not be able to claim for more than is agreed in the grant agreement.
Q: I want to create a startup to apply, can I do this?
We accept applications from already legally constituted organisations that have experience of working with schools. However, you are able to set up a new programme within your existing organisation to meet the NTP Tuition Partners standards.
Q: How does scoring work and what weightings will be attributed to the various criteria in the application?
The eligibility criteria all have to be met for the proposal to be successful, so these are all pass/fail criteria. For Section 3 – the Tuition Partners Quality Criteria, these criteria will all be scored based on the quality of provision. Sections 4 and 5 will be used to make a relative assessment based on reach and value for money, comparing models of a similar quality. Sections 6 and 7 will be used for due diligence assessments, once preferred organisations are identified. All organisations will have to pass due diligence assessments in the areas of safeguarding, financial management and governance and data protection practices.
Q: Why do we need experience of working with a school?
Under our quality criteria, we are looking to fund organisations that have relevant experience of working with schools and students. These criteria will consider both the relevance of the experience and the number and type of schools that the organisations have worked with. The evidence shows that tuition works best when it is done in close conjunction with the teacher, so evidence of working in schools, and having the necessary understanding of how best to foster relationships with schools and the necessary systems in place to undertake this communication, is vital.
Q: We specialise in specialist interventions for children with dyslexia, but we don’t do subject specific tutoring, can we put in an application?
NTP Tuition Partners is aimed at academic outcomes. We are interested in covering a range of subjects to respond to the needs of pupils. However, we intend for the majority of tutoring to be in English, Maths and Science.
We are open to funding some 1:1 and 1:2 models, most likely for pupils with SEND and pupils attending Alternative Provision, as well as other pupils who may have specific needs. If the content of your tuition, even if not aligned specifically to the National Curriculum, ultimately aims to improve academic outcomes we would encourage you to put in an application and explain how the approach helps pupils to improve their attainment.
Q: What is meant by working with schools?
This can vary depending on the organisation. However, any experience of delivering educational programmes to schools more generally, for example training to teachers or working directly with pupils, will make you eligible for funding.
Q: Is there a maximum number of pupils that an organisation can bid to support?
There is no limit on the number of pupils an organisation can bid to support, but we will consider the ability to maintain quality at scale, taking into account what is realistic based on the applicants scale of delivery to date.
We would recommend that organisations do not bid for higher numbers at the expense of quality. The numbers in your bid can be adjusted (within reason) before the final grant agreement is signed.
Q: Does the programme exclude individual tutors?
We are keen that all expert tutors are able to contribute. We expect that many NTP Tuition Partners will be proposing to scale up with NTP funding and so are likely to be hiring new tutors. We would advise tutors to reach out to approved Partners one the list becomes available – we expect this to be published at the beginning of November.
Q: When will approved partners be informed that they have been successful, and how early are they able to publicise this?
We will start announcing the list of Approved Partners from the beginning of November and once grant agreements with successful organisations are entered into. An organisation can only publicise their success in securing funding once the NTP announce this on our website. Some organisations may be announced later if it takes longer to enter into the grant agreement – for example if partner organisations are involved in the proposal, it may take longer to conduct due diligence on these partners.
Q: Does tutoring have to take place at school or can it be at home?
We would expect tutoring to occur at school, either before or after school, or within the school day, rather than weekends or in the holidays. It will be very much up to the school and the approved Tuition Partner to decide when the sessions take place during the school day. Some approved Tuition Providers will offer face-to-face tutoring, whereas others will offer online tutoring, but both will take place in school.
Q: What type of data are we expected to collect as part of NTP Tuition Partners, and in what capacity?
We anticipate that three categories of data will be collected for the delivery and evaluation of TP; however, providers will only collect two of them. The expected role of providers in relation to GDPR is defined in the table below.
This is an update on the information provided in the application materials and specifically the following sentence that is on page 25 of the pdf version of the application form and guidance notes: “Tuition Partners will have the role of data processors. This means that they will not be able to use the personal data for their own purposes or hold the data after the completion of the programme.” The below is an update to this and outlines that Tuition Partners will be Joint Controllers for some data and Sole Controllers for other data.
All other information in the form remains the same, including the requirements for data management being placed on Tuition Partners and the information that we’re asking for as part of the application.
A draft Data Sharing Agreement listing all variables that providers are required to collect and share with EEF and Evaluators will be appended to the draft Grant Agreement.